Parts Order Entry - Help Document
Note: If you are using a Microsoft browser you can improve the
order entry process by pressing the F11 key. Pressing F11 again
will toggle the screen back.
Your order/reorder items are grouped together by the Requested
Ship date and the Purchase Order number, although the P.O.
number is not required. When you have accessed the Detail
Screen, you should verify that the default information on
the screen is correct. You may correct or change the ship-to
information to an alternate store location or warehouse but
drop shipments to a Retail Customer are NOT allowed.
Enter all the line items you wish to order. The default
quantity is 1. If you have filled all the available line
items, you can press the ENTER key or click on MORE to have
additional item lines added to the display.
Once you have entered all your items, press ENTER or click
on the EDIT button. The edit process checks the quantity
on-hand, the quantity already committed, and the
manufacturing schedule to determine the earliest ship date for
each item. The estimated ship date for the ORDER is determined
by your requested ship date and the latest line-item available
date, which ever is greater.
The EDIT process also calculates your net cost. After
the edit process, you should allways verify your items
with the descriptions. Allways run an edit after you have
added items.
The EDIT process also calculates the points value for free
freight. The total points value is displayed to help you
determine when you have reached the minimum level.
If you are setup for floor plan (U.S. & Canada only), your
default floor plan company will be selected. If any items
are to be floor planned, you must then click on the "Yes"
checkbox for those items. If you don't have a default floor
plan company or you wish to change the selection, you may
click on the desired floor plan company. The credit
department will verify your request for floor plannning.
The EDIT process determins your default ship-from
warehouse and the current availability of the item at that
warehouse. "In Stock" means that if the order were to ship
today it would be available. 'In Prodctn" means that we are
currently producing the item and should be available at
your due date. "Non Stock" means that this item is only
produced to order and may require additional days to become
available. It could take up to 10 to 14 days to complete.
Even though an item is non-stocking there may be inventory.
Once your order is complete, you can then click on CREATE.
We will give your order one final edit, allocate
quantities, and create the order. The display will then
confirm the order has been created, after which you will
be returned to the original inquiry display.
Helpful Notes:
The item number must be entered completely, including
leading and trailing zeros.
Almost all items are either 6 or 8 characters long.
Use the Tab key to advance from one field to another.
The shifted Tab key allows you to go back one
field. If you have to go back a number of fields, it may
be easier to left click on the field you wish to go to.
If you are changing information already entered into a field,
you will have to either delete the previous information
(using the delete key) or press the insert key and key over
the information.
If the item is replaced by another unit, your original
item number will be placed in front of the description
and displayed in yellow the first time you edit your
order. This also applies when the customers item number
is different than our manufacturing I.D. number.
The P/L or PRODUCT LINE field is for customers using a
single customer number to enter multiple product lines
on the same order. This field then qualifies what
product line and item number combination to use.
You should leave this field BLANK unless asked to
qualify which product line you are ordering for.
If this brief help text doesn't answer your question,
You can E-Mail me at the Site Editor below.
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